Best Hot Desk Booking Tools in the UK for 2025
Why Hotdesking is Crucial for Hybrid Working
Hotdesking is becoming a game-changer for hybrid working, especially here in the UK. As more companies embrace flexible work arrangements, the need for adaptable workspace solutions has skyrocketed. Hotdesking allows employees to choose their own desks each day, which can really spice things up and keep the office vibe fresh!
One of the coolest parts about hotdesking is how easy it is to manage with hot desk booking apps. These handy tools let you reserve your spot ahead of time, so you can stroll into the venue like a rokc star knowing exactly where you're headed, with an available plug socket!
Businesses have saved thousands by switching to hotdesking over purchasing or leasing real estate
The Growing Need for Hotdesking in the UK
The hybrid working model is reshaping the UK workforce, with more companies shifting towards flexible workspaces. The UK saw a 48% rise in hybrid working post-pandemic (who?), with employees demanding environments that allow for both office and remote work. As a result, hotdesking has become an essential tool to manage this shift, enabling businesses to maximise office space while accommodating fluctuating staff presence.
Hotdesking's benefits include cost savings, better space utilisation, and increased collaboration among teams. Moreover, it supports UK hybrid workspace management by allowing companies to offer flexible, on-demand desks without overcommitting to traditional office setups. This flexibility ensures businesses can adjust to future trends in workspaces seamlessly.
Top Hotdesking Apps in the UK for 2025
As hotdesking grows, several apps have emerged as leaders in the UK market, offering solutions tailored to the needs of modern businesses, and remote freelancers. Below are the top apps for 2025:
Maybe a coffee shop is a better environment for some colleagues.
Reef
Reef stands out for its focus on hospitality and flexibility. It's designed to integrate workspaces in hotels and cafes, offering companies extra flexibility when managing hybrid teams. The app’s intuitive interface and pricing plans make it ideal for both SMEs and larger businesses.
I personally recommend Reef, as this is tailored more towards the remote worker and freelancer. They have over 4000 locations signed up to the programme, and from only £5 a month you get all of these features:
FREE hot drinks
Unlimited bookings across the UK
Remote working perks
Mental health & wellbeing perks
Discounts off food & drink
Invite + collaborate with colleagues
If you are thinking of joining up, please feel free to use discount code WFCS10 for 10% off monthly or yearly subscriptions.
Officely
Known for its seamless Slack and MS Teams integration, Officely simplifies hotdesk bookings directly through these platforms. Users can book desks, see colleagues' schedules, and receive notifications all without leaving their workspace tools. This makes Officely a favourite for teams already using these platforms.
Deskbird
Praised for its ease of use and robust analytics, Deskbird offers businesses insight into workspace utilisation. Managers can track desk usage, monitor peak times, and optimise their office layout to improve employee experience. Deskbird is highly rated for its straightforward user interface.
Matrix Booking
Matrix Booking offers detailed analytics and flexible workspace management, making it ideal for large-scale operations. Its comprehensive tools allow managers to monitor room and desk utilisation, while employees enjoy quick booking functionalities through both the web and mobile apps.
Hotdesking apps not only reduce costs but also boost productivity. UK companies such as Dropbox have adopted hybrid models that blend hotdesking with flexible office layouts, leading to increased collaboration and workspace optimisation. A well-implemented hotdesking strategy helps to reduce unoccupied office space, streamline daily operations, and foster a more collaborative environment, ensuring teams are connected despite working from different locations.
